eFirma GO: electronic signatures to digitise your company documents
Contracts, quotations, consent forms, authorisations, HR documentation… many companies still manage important documents through email, PDF files, printing, scanning and manual follow-up.
When this process is repeated every day, it creates more administrative work, scattered documents and limited visibility over what is still pending, who has signed and where each document stands.
With eFirma GO, these processes can be digitised within a single environment, allowing you to send documents, manage signers, monitor their status and complete the signing process electronically.
What is eFirma GO?
eFirma GO is an electronic signature platform for businesses designed to digitise the processes involved in sending, signing and tracking documents.
Instead of printing a document, sending it, waiting for it to come back signed, scanning it and filing it again, the whole process can be managed digitally from the same platform.
Recipients can access and sign documents from a computer, mobile phone or tablet, which is especially useful when the people involved are not in the same physical location.
How does an electronic signature process work?
The workflow can be adapted to different types of processes, but it usually starts with a document that the company needs to send to one or more people.
The process can be summarised in four steps:
- Prepare the document that needs to be reviewed or signed.
- Add the recipients and define each person’s role.
- Send the signing process so recipients can access it.
- Track its status until the process is completed.
This helps replace many of the manual follow-ups that are normally carried out by email or phone.
Different signature methods for different processes
Not every document or process requires the same type of signature. That is why eFirma GO supports different signing methods.
Available options include:
- One-click signature, designed for simple and fast processes.
- Biometric signature, where the recipient signs by hand on the device.
- Qualified signature with a digital certificate, for processes that require this type of identification.
The most suitable option will depend on the document, the internal process and the needs of each company.
Multiple signers, reviewers and signing order
Many business documents do not depend on just one person. A contract, for example, may require several signatures or a prior review before reaching the final signer.
eFirma GO allows you to create processes with multiple recipients and assign different roles: people who need to sign, people who need to review the document, or recipients who simply need to receive a copy.
A sequential signing order can also be configured, so the document is not sent to the next recipient until the previous step has been completed.
Document control and traceability
One of the common problems with manually sending documents is not knowing exactly where each process stands.
With eFirma GO, you can check document status and access more information about the sending and signing process.
This makes it easier to know whether a document is still pending, whether the recipient has already opened it or whether the process has been completed, reducing the need for manual follow-up.
Reminders and expiry dates
When a document is still waiting to be signed, it is not always efficient to send emails or call the recipient manually.
eFirma GO allows you to configure reminders to help follow up on pending signing processes.
You can also set an expiry date to define how long the signing process remains available.
What documents can be managed with eFirma GO?
Electronic signatures can be applied to many common business processes.
Examples include:
- Commercial contracts.
- Quotations and proposals.
- Customer orders and approvals.
- Employment contracts and HR documentation.
- Consent forms and authorisations.
- Documentation used by clinics and professional centres.
- Documents for educational organisations.
- Real estate transactions.
- Documentation for advisers and professional firms.
- Document workflows related to logistics and services.
The aim is not simply to replace a handwritten signature, but to digitise the entire process surrounding the document.
eFirma GO for sales teams
A sales team can use the platform to send quotations, proposals, contracts or orders to customers without having to manage the process manually.
In addition to making signing easier for the customer, the company can gain better visibility over which documents are still pending.
eFirma GO for human resources
Human resources departments regularly manage documents that need to be sent, reviewed or signed by employees.
Contracts, HR documentation, communications and other internal processes can be managed electronically, reducing paper use and centralising information more effectively.
eFirma GO for clinics, advisers and professional services
In sectors where authorisations, consent forms or documents requiring customer approval are common, electronic signatures can significantly simplify administrative work.
The same applies to advisory firms, professional offices, real estate companies, educational centres and many other organisations that handle recurring documentation.
Integration with Microsoft 365 and other systems
eFirma GO can work with documents from the Microsoft environment, including OneDrive and SharePoint.
The platform also provides an API, making it possible to assess integrations with other applications, platforms or business processes.
In these cases, it is important to analyse the workflow, the data involved and what needs to be automated before defining the integration.
A way to reduce manual processes
Digitalisation does not always mean replacing all of a company’s software or starting a large technology project.
In many cases, the first step is identifying small processes that are repeated constantly and consume more time than necessary.
Sending a document, waiting for a signature, chasing it, checking it and filing it is a good example of a process that can be simplified with a specific tool.
Try eFirma GO before implementing it
eFirma GO offers a 15-day free trial that allows you to manage up to 20 documents without entering a payment card.
This allows companies to test the platform with real processes and assess how well it fits their way of working before making a decision.
eFirma GO with R-Systems Software
At R-Systems Software, we help companies implement digital solutions adapted to their real processes.
We can help you analyse how you currently manage documents, assess which type of signing process you need, configure the solution and review any integration requirements with the tools your company already uses.
The goal is not simply to add another application, but to use technology to reduce manual tasks, improve control and simplify day-to-day operations.
Want to know whether eFirma GO is right for your business?
If your company currently manages contracts, quotations, consent forms or other documents that need to be signed, we can review your process and help you assess whether eFirma GO is a good fit.
Discover all the features, use cases and options available with eFirma GO on our dedicated page.
You can also explore our third-party business software solutions or contact R-Systems Software to tell us about your requirements.
